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Annual Commercial Building Health Check: Complete Inspection Checklist

  • Writer: OMNIA Building Consultants
    OMNIA Building Consultants
  • 6 days ago
  • 3 min read

 

Annual Building Health Check: What Every Commercial Property Owner Should Inspect


Commercial buildings are valuable assets and just like any investment, they need regular care to maintain their condition, value, and compliance. An annual building health check helps identify potential issues early, reduce costly repairs, and ensure that your building remains safe, efficient, and legally compliant.


Use this checklist to guide your yearly inspection and prioritise maintenance that protects both your building and bottom line.


Annual Building Health Check: Complete Inspection Checklist


1. Roofing System

  • Check for cracked, missing, or loose tiles or membrane damage

  • Look for pooling water on flat roofs

  • Inspect flashing and sealant around penetrations (vents, skylights, etc.)

  • Assess internal signs of water ingress (ceiling stains, mould)

  • Clean gutters, downpipes, and roof drains


Tip: Schedule a drone survey or thermal imaging for hard-to-reach or large roof areas.


2. HVAC Systems

  • Test heating and cooling units for performance and unusual noise

  • Change filters and clean ductwork

  • Inspect for refrigerant leaks or corrosion

  • Verify thermostat and control system functionality

  • Review maintenance logs and servicing schedules


Compliance Note: Ensure the system meets current energy efficiency and air quality standards.


3. External Cladding & Building Envelope

  • Inspect for cracks, corrosion, or loose cladding panels

  • Check seals around windows and doors for drafts or moisture ingress

  • Assess insulation performance (especially in older buildings)

  • Look for signs of pests, birds, or vegetation damage

  • Examine fire integrity (especially for composite or ACM cladding)


4. Fire Safety Systems

  • Test fire alarms and emergency lighting systems

  • Inspect fire extinguishers and hose reels (check expiration dates)

  • Ensure clear and visible fire exit signage

  • Confirm accessibility and operability of fire doors

  • Review and update fire risk assessments


Legal Reminder: Annual fire system checks may be a legal requirement under the Regulatory Reform (Fire Safety) Order.


5. Plumbing & Drainage

  • Check for leaks, rust, or corrosion on visible pipework

  • Test water pressure and temperature

  • Inspect toilets, basins, and water heaters for performance

  • Clean and inspect surface water drainage systems

  • Ensure backflow prevention systems are functional


6. Electrical & Lighting Systems

  • Check for tripping breakers or flickering lights

  • Test emergency lighting functionality

  • Ensure compliance with the latest IET Wiring Regulations

  • Schedule fixed wire testing (EICR – typically every 5 years)

  • Examine outdoor lighting and motion sensors


7. Windows, Doors & Security Systems

  • Inspect for broken glazing, warped frames, or damaged seals

  • Test access control systems and intercoms

  • Review CCTV footage storage and system uptime

  • Ensure security alarms are operational and regularly tested


8. Internal Finishes & General Condition

  • Look for damp, mould, or staining on walls and ceilings

  • Inspect flooring for trip hazards or wear

  • Test handrails, staircases, and lift systems

  • Review cleanliness and maintenance of communal areas


9. Documentation & Compliance Review

  • Confirm insurance and warranty documents are up-to-date

  • Review maintenance logs and service contracts

  • Update building plans and manuals if changes have occurred

  • Ensure Health & Safety documentation is current (COSHH, asbestos register, etc.)

  • Schedule any overdue statutory inspections (e.g. L8 water testing, lift LOLER)


Bonus Tip: Schedule Inspections Seasonally

Some checks (like HVAC performance or drainage) are better timed around weather changes. Consider a pre-winter and post-summer check to catch seasonal issues early.


Need Help With Your Building Health Check?

If you're unsure where to start or want a professional to carry out a full audit, our team can help. We offer independent building inspections and planned maintenance strategies tailored to your property.


 

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